Nickelodeon Animation

  • Coordinator, Artist and Writing Programs

    Job Locations US-CA-Burbank
    # of Openings
    1
  • Overview and Responsibilities

    This position assists with production and administrative needs in support of Talent Development (Domestic/International Writing & Artist Programs) and Talent Outreach (Community & Industry) event planning & execution.

     

    *Strong candidate identified*

     

    Reports To:

    Director, Talent Development (Domestic/International Writing & Artist Programs) & Outreach

     

    Essential Duties and Responsibilities: Duties and responsibilities include, but are not limited to:

     

    • Track and organize the applications and submission materials for the Writing (i.e. scripts) and Artist (i.e. portfolios) Programs. Including, such tasks as:
      • Add over 2,000 applicants to respective databases.
      • Manage the script coverage process, including log & file all coverage.
      • Track Round data & submit weekly reports.
      • Oversee readers’ luncheons for in-house script analysts (executives).
      • Aid in resolving any application or database issues.
    • Liaison with Domestic & International script analysts through entire script reading process for Writing Program, including such tasks as:
      • Implement and enforce freelance reading schedule.
      • Confirm payment and submit invoices to Finance on a weekly basis.
    • Liaison with Review Board members through entire portfolio evaluation process for Artist Program, including such tasks as:
      • Provide Review Board members with assistance with portfolio review site (log-in issues, user questions, evaluation conflicts, etc.)
      • Track evaluation process and send out regular reminder emails.
    • Schedule semi-finalist and finalist interviews for both Programs as needed.
    • Preparation & on-site support for events, such as panel interviews, portfolio reviews, and networking mixers.
    • Archive past submissions and prep for next round of submissions (file systems and application site).
    • Check info email accounts for both Programs daily. Add mailing list sign-ups to database.
    • Maintain & update contact database for marketing purposes on a regular basis.
    • Send marketing collateral to established marketing outlets prior to submission periods opening.
    • Research new potential marketing opportunities.
    • Coordinate Talent Outreach with logistics for all Industry (Festivals, Expos) and Community (Schools, Organizations) participation, including, such tasks as:
      • Manage guest lists.
      • Create event itineraries.
      • Manage communication with special events team and select vendors regarding branding materials from planning through delivery. 
      • Prepare ship and track promotional materials for festival and schools events.
      • Prepare gifts/goody bags for guests.
      • Provide day-of event support (as needed)
      • Track/maintain costs for Festival and Community participation.
    • Provide overall support for Director in all aspects of office management and administrative tasks.
      • Answer phones and take messages. Follow through on all appropriate requests.
      • Handle all scheduling, travel itinerary, calendar and meetings for Director and department.
      • Track, prepare, and submit all travel and expense reports.
      • Maintain files, including database files, on writers, festivals, agents, and marketing outlets.
      • Ensure all departmental library systems (Books, Scripts, DVDs) are tracked and functioning properly.
      • Track, organize, and update all program files and scheduling information related to each program participant and his/her projects. For NWP this includes all story materials, premises, outlines, scripts, and notes meetings. For NAP this includes all show reference art materials, shadow schedules, etc.
      • Maintain office supplies.

    Basic Qualifications

    • 1 year previous administrative/production experience
    • Excellent communication and organizational skills
    • Attention to detail and ability to manage multiple projects simultaneously
    • Strong interpersonal skills
    • Computer literate (Word, Excel, Outlook, PowerPoint, Filemaker Pro, etc.)

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